2022 Winter Camp Registration

December 27th-30th, 2022

General Information

Registration is on a first come first served basis. No exceptions can be made.

Age: 8-12 years old. If your child meets the below experience qualifications, we make exceptions to the age policy on a case by case basis. Email info@stringtimemusic.com discuss further. 

Experience Required: All students attending Winter Camp must have previous experience with the violin or the cello. This experience must include one or more of the following:

  • Approximately one semester (about 3 months) of private lessons, or

  • Approximately one year of school orchestra, or

  • One prior session of StringTime experience​

If you are unsure whether your student meets the experience qualifications for Winter Camp, please email info@stringtimemusic.com

Instruments: Students are required to bring their own instrument to Winter Camp. Please note that this is different from our Summer Camp program.

Dates and Times: December 27th-30th. Check-in is at 9:00am. Camp ends at 4:45pm. Any student who is dropped off before 9:00am or not picked up by 5:00pm will be billed $50. 


Concert: StringTime campers and faculty will perform in a holiday themed concert on the last day. Family and friends are encouraged to attend. Reception to follow. 

  • Winter Camp Concert: December 30th at 5:00pm


Deposit: $75 due upon registration. The deposit becomes non-refundable after November 1st. 


Tuition: An invoice will be sent via email with the remaining tuition balance within 48 hours of registering. The balance is due by December 13th. 

  • Regular Tuition: $450, if registered after November 1st. 

  • Early Bird Tuition: $350, if registered before November 1st.

  • Sibling Discount: Siblings receive a 15% discount.

  • Friend Discount: Receive $50 off tuition for each friend who registers and lists your child's name in the "friend attending" field below (listed under "Student Information")

Attendances and Absences: StringTime does not prorate or refund for absences. If a camper must miss a class, will arrive late, or needs to be picked up early, please email info@stringtimemusic.com to make arrangements.


Session Cancellation: StringTime reserves the right to cancel any session that does not meet sufficient enrollment. In this event, participants will receive a full refund.


Registration Closes: December 13th. ​

Food: Students must bring their own lunch, snack, and water bottle to camp each day.


Dress Code: Camp is casual. Please note, cellists hold the instrument between their legs. Students should dress accordingly. All students must wear jeans and their provided StringTime t-shirts for the end of session performance. Students are also encouraged to wear holiday themed accessories for the concert (e.g. Santa hats, reindeer antlers, etc.) so long as the accessories do not prevent the student from correctly playing their instrument.

Student Information

T-Shirt Size
How did you hear about StringTime?

Parent Information

Student Safety

Approved pick-up adult(s): An approved adult is required to come in and check in/out your child each day. Please list who IS allowed and NOT allowed to pick up your children. 

This individual IS authorized to pick up my child.

Unapproved pick-up adult(s): This individual is NOT authorized to pick up my child.

Student conduct: If a student displays disruptive behavior which hinders the progress of a class, that student and his/her parents will receive one warning. If the behavior continues, the student will be asked to leave the program permanently with no refund granted. The following are examples of unacceptable behavior that will not be tolerated and will cause disciplinary action to be taken: hitting/fighting/causing physical harm; verbal assault or misconduct; profanity/disrespect to staff or participants; refusal to cooperate; violation of rules and policies; stealing; biting/spitting; temper tantrums; leaving facility grounds; and bullying.

Student Health

First Aid and Medical Emergencies: StringTime will have a first aid kit on site to handle minor injuries. If an injury is serious, camp staff will contact the parent or emergency contact provided. If the emergency is severe, we will call 911. 


Medication: StringTime staff DOES NOT administer medication. If your child requires medication administered during the camp day, you will need to come to the campus and administer the medication. In an anaphylactic emergency, an Epi-pen will be administered. 

Allergies: Please indicate your child's allergies below.

Mask policy: StringTime Music Camp will operate in accordance with the laws set forth by the Commonwealth of Virginia and the Episcopal Diocese of Virginia during the time of the camp. 

Sanitation practices: Students will not share instruments, music stands, folders, or books. The rooms will be cleaned each day. Students will be required to wash their hands before lunch and snack time, and frequently throughout the day. 

Sickness at camp: If your child is sick, stay home: If a student becomes sick during the day, we will isolate the child with adult supervision and call the parent to come pick him/her up. 


Covid exposure notification: If a student tests positive during the camp period, we will notify all of the StringTime parents via email and the student who has Covid may not return until a negative test. 

Agreement and Signature

I hereby certify that the above statements are complete, true, and correct to the best of my knowledge. By registering my child for StringTime music camp, I agree to all of StringTime LLC’s policies listed within this form. 

Photography: StringTime reserves the right to use photographs/videos taken of students during camp for promotional materials and on social media pages.

Release and Indemnity: Acknowledge and agree that I release and forever hold harmless StringTime LLC and Church of the Good Shepherd as well as their members, trustees, directors, officers, employees, agents, contractors and affiliates  (collectively, the “Released Parties”) from any and all claims or demands for personal injury, sickness, and death, as well as property damage and expenses, of any nature whatsoever, incurred by me or my minor child while participating  in events and/or while on property leased or owned by the Release Parties. I further  assume full personal responsibility for any loss of or damage to property to the extent caused by me or my minor child.  I also assume full personal responsibility for all medical bills for me or my minor child. I agree to indemnify the Released Parties from any and all claims and demands for personal injury or death as well as property damage and  expenses of any nature whatsoever arising out of the willful or negligent actions or omissions of me or my minor child. I  further hereby assume responsibility for all transportation costs related to my or my minor child’s dismissal from event, as applicable. 


Understanding: Represent and acknowledge that (1) I have completely read and understand this document and all  its terms and all matters referred to herein, and my signature below is my voluntary, free act and deed, (2) I have had ample opportunity to obtain the advice of counsel, (3) by signing this document, I understand that I am relinquishing legal rights and remedies that may have otherwise been available to me, (4) I understand that the above Releases shall  be construed as broadly and inclusively as is permitted by applicable law and agree that if any portion of this document is held invalid, the remaining shall continue in full force and effect, (5) to the extent any restriction on filing lawsuits is deemed unlawful, I agree to submit any claims to conciliation/mediation organization for binding resolution, and (6) a copy of this form as signed shall be treated as authentic and binding as the original, and a copy of same may be provided to venue. 

Thanks for submitting!